Brookdale Senior Living

  • Executive Assistant – Temporary Assignment Through September

    Job Locations US-FL-Jacksonville
    Category
    Administration
    Requisition Post Information* : External Company URL
    https://www.brookdale.com/en.html
    ID
    2019-27915
    Location : Name
    Cypress Village, FL
    Location : Address
    4600 Middleton Park Circle East
    Location : Location
    US-FL-Jacksonville
  • Overview

    Every day is an opportunity for our associates to deeply connect with people in a profound and personal way. Our associates are the core of our mission and we know that offering them genuine rewards and heart filling job satisfaction is the key to our success as a company. Here you’ll find opportunities to grow your career at any level whether you have direct contact with resident or support someone who does, and be inspired personally. With over 60,000 associates, there’s a place for you to make a difference in lives of the families we serve throughout our continuum of care.

    Responsibilities

    Provides administrative support to a Director, Vice President or higher level, as well as additional support to their respective departments as required.

    1. Performs secretarial duties and administrative support tasks for key executives: drafts and types letters, memos, and documents; transcribes dictated correspondence and meeting minutes; receives and date stamp mail.
    2. Administers multiple projects and provides project management as requested by supervisor. Directs and coordinates activities of internal and external personnel to ensure project progresses on schedule and within prescribed budget.
    3. Provides support to team members who need guidance in administrative duties, computer application issues or Brookdale procedures.
    4. Assists in department budget tracking and reconciliation to general ledger.
    5. Processes purchase orders.
    6. Performs public relations duties: answers phones and delivers messages, have significant contact with board members and other key company contacts.
    7. Maintains calendar and out-of-office schedule; schedules appointments and coordinates scheduling of department meetings; makes travel arrangements.
    8. Develops and maintains file systems.
    9. Assists with creation of presentation materials for the executive group and other key company contacts.
    10. Greets clients and visitors and informs necessary parties.

    This job description represents an overview of the responsibilities for the above referenced position. It is not intended to represent a comprehensive list of responsibilities. An associate should perform all duties as assigned by his/her supervisor.

    Qualifications

    Education and Experience
    High school diploma or general education degree (GED); and four years related office experience providing administrative support for a Director, Vice President, President, or CEO level; or equivalent combination of education and experience.

     

    Certifications, Licenses, and Other Special Requirements
    None

     

    Management/Decision Making
    Uses limited independent judgment to make decisions based on precedents and established guidelines. Solves problems using standard procedures and precedents. Knows when to refer issues to supervisor and when to handle them personally.

     

    Knowledge and Skills
    Has a working knowledge of a skill or discipline that requires basic analytic ability. Has an overall understanding of the work environment and process. Has working knowledge of the organization. Strong computer skills and experience in working with word processing, spreadsheets and management software is required. Ability to type 50-60 words per minute.

     

    Physical Demands and Working Conditions

    • Standing
    • Requires interaction with co-workers, residents or vendors
    • Walking
    • Sitting
    • Use hands and fingers to handle or feel
    • On-Call on an as needed basis
    • Reach with hands and arms
    • Stoop, kneel, crouch, or crawl
    • Talk or hear
    • Ability to lift: Up to 25 pounds
    • Vision

    Brookdale is an equal opportunity employer and a drug-free workplace.

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