Recognized by Newsweek in 2024 and 2025 as one of America's Greatest Workplaces for Diversity  

***Local Remote Position: To be considered you MUST live 2.5 hours of the greater Milwaukee area***

Make Lives Better Including Your Own. If you want to work in an environment where you can become your best possible self, join us!  You’ll earn more than a paycheck; you can find opportunities to grow your career through professional development, as well as ongoing programs catered to your overall health and wellness.  Full suite of health insurance, life insurance and retirement plans are available and vary by employment status.

Part and Full Time Benefits Eligibility

• Medical, Dental, Vision insurance
• 401(k)
• Associate assistance program
• Employee discounts
• Referral program
• Early access to earned wages for hourly associates (outside of CA)
• Optional voluntary benefits including ID theft protection and pet insurance

Full Time Only Benefits Eligibility

• Paid Time Off
• Paid holidays
• Company provided life insurance
• Adoption benefit
• Disability (short and long term)
• Flexible Spending Accounts
• Health Savings Account
• Optional life and dependent life insurance
• Optional voluntary benefits including accident, critical illness and hospital indemnity Insurance, and legal plan
• Tuition reimbursement

Base pay in range will be determined by applicant’s skills and experience. Full-time associates in role are also eligible for an annual bonus incentive. Temporary associates are not benefits eligible but may participate in the company’s 401(k) program.

Veterans, transitioning active duty military personnel, and military spouses are encouraged to apply. To support our associates in their journey to become a U.S. citizen, Brookdale offers to advance fees for naturalization (Form N-400) application costs, up to $725, less applicable taxes and withholding, for qualified associates who have been with us for at least a year.

The application window is anticipated to close within 30 days of the date of the posting.      

Oversees the daily operations of the payroll department to ensure accurate and timely processing of earnings/deduction records.  Assists in monitoring workload and evaluates payroll staff.  Ensures team members acquire necessary skills and performance attributes, in line with business and personal development needs.  Provides guidance to and shares knowledge with colleagues/team members relating to own specialization.

1. Ensures compliance with federal, state, local and other applicable rules and regulations in accurately paying employees and withholding taxes, garnishments and deductions.
2. Assists staff in the processing of earnings, deductions, bonuses, retro-active payments, off-cycle checks, etc. as needed.
3. Responsible for executing various payroll audits during weekly processing (including rapid pay sheet and bonus uploads).
4. Responds to requests from other departments, such as Accounting/Finance or Human Resources, for detailed and summary payroll data.
5. Participates in project teams to implement selected recommendations in partnership with other internal departments.
6. Maintains and updates payroll data tables within HRIS system(s).
7. Manages time and attendance processing and related interfaces.
8. Actively participates in labor systems team meetings by recording payroll-related issues and assists and ensures resolution of the documented issues.
9. Performs monthly payroll interface to general ledger.
10. Coordinates weekly, quarterly, and annual payroll tax return filings.
11. Ensures integrity of payroll data by developing, modifying and/or completing new or established balancing procedures.
12. Participates in the integration of payroll for mergers and acquisitions.
13. Coordinates and executes year-end processing and distribution of W-2s.
14. Develops, recommends, and implements systems and/or procedural changes to enhance efficient processing of payroll data.
15. Coaches and mentors staff and establishes standards and goals for employee performance.  Responsible for hiring, terminating, and disciplinary action decisions according to company guidelines and procedures. Encourages teamwork through cooperative interaction with co-workers.

This job description represents an overview of the responsibilities for the above referenced position.  It is not intended to represent a comprehensive list of responsibilities.  An associate should perform all duties as assigned by his/her supervisor.

Education and Experience 
Bachelor’s Degree in Business or Accounting.  Minimum of seven years payroll processing experience, including supervisory/management experience.  PeopleSoft North American Payroll experience (v8.8 or higher) to include payroll related table configuration experience (company, earnings, deductions, taxes) and proficiency in writing complex PeopleSoft queries, preferred.  Experience with quarterly, annual, and W2/W2C (Federal, State and Local) tax processes. Garnishment set up experience and a demonstrated understanding of priorities, rules, and proration's. Experience with reversal/adjustment and manual check processes. Experience writing and executing test scripts for payroll system for periodic tax updates, upgrades, new features, and functionality, preferred. 

Certifications, Licenses, and Other Special Requirements
Certified Payroll Professional (CPP) preferred.

Management/Decision Making
Applies existing guidelines and procedures to make varied decisions within a department. Uses sound judgment and experience to solve moderately complex problems based on precedent, example, reasonableness or a combination of these. Selects and may adapt and apply general guidelines to solve varied problems involving routine work.

Knowledge and Skills
Possesses extensive knowledge of a distinct skill or function and a thorough understanding of the organization and work environment.  Has working knowledge of a functional discipline. Proficiency using ADP FACS website and services to include the ability to complete periodic/quarterly file transmissions and balancing.  Ability to understand and quickly resolve tracer issues.  Ability to prepare amendments and returns using FACS website.  Demonstrated ability to reconcile PeopleSoft tax balances to ADP balances, and ability to resolve discrepancies.  Ability to reconcile general ledger entries on payroll items and billings. Ability to prepare all tax returns. Proficiency in Microsoft Excel, Word, Access and Outlook.  Effective oral and written communication skills.  Ability to perform work with a high degree of accuracy.  Ability to coordinate work to meet deadlines.  Ability to prioritize duties and function effectively in a multi-task environment.

Physical Demands and Working Conditions

• Standing
• Requires interaction with co-workers, residents or vendors
• Walking 
• Sitting
• Occasional weekend, evening or night work if needed to ensure shift coverage
• Use hands and fingers to handle or feel
• On-Call on an as needed basis
• Reach with hands and arms
• Talk or hear
• Ability to lift: Up to 25 pounds
• Vision

Brookdale is an equal opportunity employer and a drug-free workplace.